Office of the International Organization of Migration (IOM) in the Slovak Republic is seeking for a candidate for the position of Project Associate (Operations)

About the position:

IOM is committed to a diverse and inclusive work environment. Read more at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates: Internal candidates.

Second tier candidates include: All external candidates.

Context:

Under the overall supervision of the Chief of Mission (COM) in Bratislava, and direct supervision of Head of Unit and in collaboration with other team members, the Project Associate (Operations), will be responsible for implementation of all relevant project activities related to the programme of Assisted Voluntary Return and Reintegration.

Core functions / Responsibilites:

1. Provides individual counselling to migrants, organizes and carries out information meetings with target group in facilities of the Ministry of Interior and in other places within the territory of the Slovak Republic;
2. Carries out registration of persons interested in the assisted voluntary return program;
3. In close cooperation with embassies ensures travel documents for returnees;
4. Liaises with representatives of embassies;
5. Organizes and coordinates routings of voluntary returns via land and air with the operations project team including field operations assistant and administration assistant;
6. Prepares advance booking notification in MIMOSA and TORs in iGator and coordinates returns with respective IOM missions, timely notifies the external and internal partners of relevant
   bookings, routings and cancellations; Coordinates the activities with offices responsible for transit, reception and post arrival
   assistance;
7. Ensures provision of pre-departure information to returnees;
8. Organizes and coordinates transport and accommodation of target group in host country;
9. Contacts and coordinates with respective authorities at the airport to ensure smooth departure;
10. Assists returnees at the airport with check in, passport control and in terminal;
11. Arranges travel tickets, accommodation and medical service, if needed, for individual migrants;
12. Identifies possible limitations in project implementation and informs Project manager on all operation activities;
13. Performs archiving of records necessary for continuous project evaluation;
14. Provides pre-departure reintegration counselling to the target group based on close cooperation with reintegration staff;
15. Assists returnees with elaboration of reintegration plans;
16. Continuously processes the reports from project activities and participates on the monitoring reports as appropriate.
17. Act as the Fleet Focal point for the office by coordinating the distribution of vehicles, ensuring their timely maintenance, and controlling fuel consumption.
18. Performs other duties assigned by Chief of Mission/Head of Unit.

 Required Qualifications and Experience:

Education:

• High school diploma from an accredited academic institution with at least 7 years of relevant experience, or
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution
  with three years of relevant professional experience.

Experience:

• • Experience with project management, development, monitoring and reporting;
  • Experience with migration issues including operational or field experience;
  • Knowledge of AMADEUS reservation system is an asset;
  • Experience in liaising with NGO’s and IGO’s;
  • Experience in working with vulnerable migrants including their identification and referral to
  relevant institutions;

Languages:

Fluency in Slovak and English is required. Working knowledge of Russian is an advantage. Language skills may be tested during the selection process.

Skills

• Very good communication and organisation skills.
• Very good negotiation skills;
• Personal commitment, efficiency and drive for results;
• Proven ability to work independently as well as in a project team;
• Strong planning skills and strong in keeping deadlines;
• Strong written and verbal communication skills and ability to effectively communicate with a
  team
• Excellent computer skills;
• Excellent Command of MS Office
• Driving license B – active driver (both manual and automatic transmission).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way

Read more about IOM’s competency framework.

Other

This selection process may be used to staff similar positions in various duty stations.

This post is subject to local recruitment and funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, with Right of Residence and Right to Work in the Duty Station and verification of residency when applicable.

Language skills may be tested during the selection process.

As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

How to apply:

Interested candidates are invited to submit their applications – CV and a Cover Letter in English to This email address is being protected from spambots. You need JavaScript enabled to view it. by 7 January 2025 23:59 (Slovakia time) at the latest, referring to this advertisement and using the subject line “VN 2024-19 Project Associate (Operations), G5, Bratislava” .

For an application to be considered valid, it must contain a CV and a Cover Letter. Due to the volume of applications received, IOM SLOVAKIA Human Resources, will not be able to respond to all inquiries about the application status and will only contact shortlisted candidates.

Posting period:

From 20 December 2024 until 7 January 2025.

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.